Officer Position Descriptions

Written by VP of Communications on .

President

  1. Presides over all club meetings, creating the club agenda for each monthly meeting, compiling the agendas from all officers and making copies available to every member at each meeting.
  2. Oversees the activities of all CBM VPs, supporting their efforts, calling them to action when necessary, but always ensuring the best possible membership experience for all members at all times.
  3. Establishes the overall agenda for the club, including the establishment of goals for the year.
  4. Coordinates the club calendar with the VPs of Social Activities and Recruitment (and to a lesser degree the VPs of Oktoberfest and Competition).
  5. Creates the annual club budget in coordination with the VP of Treasury, assigning budgets to each officer and each functional area of the organization. Creates the Charlotte Oktoberfest budget in coordination with the VP of Treasury and the VP of Oktoberfest.
  6. Responsible for organizing the annual CBM Officers dinner, held at the end of the year to show appreciation for the efforts of all officers, US Open organizers and Oktoberfest committee members.
  7. Serves as the Head of the Board of Directors, which oversees all club activities and has the power to make all financial and legal decisions on behalf of the club (other Board members include the past two Presidents, the Treasurer and the longest active member of the club who is still in good standing. This group meets no less than once per year).
  8. Represents the club in all outside engagements, providing information about both CBM and homebrewing in general to all outside interested parties, including businesses and the media. Always strives to represent CBM and homebrewers in a favorable light.
  9. Responsible for protecting the club from any internal or external threats to the organization, whether they are legal or material. Responsible for obtaining legal counsel if necessary to protect the club’s officers, members, finances and reputation.

VP of Oktoberfest
1) Provides monthly agenda items to the President for their area of responsibility.
2) Responsible for recruiting, organizing, overseeing and guiding the Charlotte Oktoberfest Committee.
3) Creates the Charlotte Oktoberfest budget in coordination with the VP of Treasury and the President. Ensures that the committee manages and sticks to this budget.
4) Establishes a meeting schedule for all Oktoberfest committee meetings and oversees these meetings. Acts as the final decision maker in all cases of internal committee conflict.
5) Establishes areas of responsibility, task lists, and deadlines for all committee chairs, and ensures that all deadlines are met.
6) Acts as the public face of the festival in all outside activities, including but not limited to media appearances, business negotiations and sponsorship agreements.
7) Coordinates the club calendar with the President and the VP of Communications.

VP of Education
1) Provides monthly agenda items to the President for their area of responsibility.
2) Organizes educational sessions at every other club meeting throughout the year (6 out of 12), including but not limited to style education sessions, equipment demonstrations, ingredient reviews, guest speakers and brewery presentations. These will alternate with the monthly tasting sessions, which will occupy the other 6 meetings out of the year. (This duty is flexible around guest speakers and other ad hoc events.)
3) Responsible for gauging interest from club members in a BJCP education session, and if sufficient interest exists, determining who will lead this effort, supporting this individual if necessary throughout the year.
4) Responsible for coordinating (with VP of Competitions) any CBM Club Tasting events. These tasting events may align with Educational topics, future competition events, or other club activities as a way to educate members on different beer styles or techniques.
5) Creates and nurtures an environment of constant education, encouraging members to try new things, stretch their brewing knowledge and obtain new levels of expertise in homebrewing. This may include written presentations for posting to website to in-person presentations at club events by the VP or chosen members.
6) Coordinates the club calendar with the President and the VP of Communications.

VP of Competition
1) Provides monthly agenda items to the President for their area of responsibility.
2) Organizes the annual US Open Homebrew Competition. Responsible for recruiting a committee of individuals to plan, coordinate and execute this annual event.
3) Provides information about all upcoming CBoY competitions to the membership, and provides detailed CBoY standings information to members following each CBoY competition.
4) Provides information about all upcoming AHA Club Only competitions to the membership on a monthly basis, and then organizes the collection of entries and the judging of these competitions whenever one is scheduled. Ships entries to the judging club for the winner.
5) Works to support the efforts of other regional homebrew competitions by encouraging member participation both in terms of entries and judging/stewarding at the event.
6) At all times, encourages members to participate in competition, which is one of the key foundations for improving ones brewing skills and techniques.
7) Coordinates the club calendar with the President and the VP of Communications.

VP of Social Activities
1) Provides monthly agenda items to the President for their area of responsibility.
2) Organizes all club social gatherings that take place outside of club meetings and brew sessions. This includes but is not limited to brewery tours, sporting events, camping trips, pint nights, social gatherings with other homebrew clubs, etc.
3) Forms and chairs a volunteer project committee dedicated to the planning and execution of the annual CBM Christmas Party. This includes but is not limited to food and menu planning, raffle tickets & prizes, location selection and transportation arrangements.
4) Engages the club membership regularly to determine which type events are most appealing to members and then arranges those type events. Determines CBM contribution to costs (if any) and arranges for all necessary transportation, reservations, and tickets.
5) Communicates all events through all available channels well in advance of the scheduled event and may include online invitation managers such as Evite.
6) Coordinates the club calendar with the President and the VP of Communications.

VP of Recruitment
1) Provides monthly agenda items to the President for their area of responsibility.
2) Welcomes all visitors and new members at all club meetings and functions.
3) Communicates the benefits of CBM membership to visitors, and ensures that new members are aware of club activities and encouraged to participate. Also pursues inactive members in an effort to keep them in the loop.
4) Encourages and recruits current members to consider running for Officer positions for the following year.
5) Organizes, schedules and oversees all CBM brew sessions. Responsible for ensuring that appropriate beers (those that match style being brewed) are available during the session, and that the session host receives reimbursement for food expenses.
6) Coordinates the club calendar with the President and the VP of Communications.

VP of Communications
1) Provides monthly agenda items to the President for their area of responsibility.
2) Manages all aspects of the CarolinaBrewMasters.com URL, including posting club announcements, uploading images, maintaining the online club calendar and ensuring that the website is accessible.
3) Makes an archive copy of all club files and records that are posted to the website, and keeps it current.
4) Supports the CBM Yahoo Group “BrewNet” (or any other future ListServe device), ensuring that all club members have the ability to post messages and information to the entire club at all times.
5) Manages CBM Twitter account to increase visibility of CBM and Oktoberfest.
6) Ensures that the club website meets with current web development standards, including content, look-and-feel and functionality. Obtains outside design support if necessary to meet these requirements, including working with the President and VP of Treasury to ensure sufficient budget support for changes.
7) Chairs the ad hoc Tech Committee whose mission is to keep up with the latest trends in social media and communication and apply new technology as needed.
8) Coordinates the logging and consolidation of CBM Points during the year with Officers and posts monthly summaries to web site.

Treasurer
1) Provides monthly agenda items to the President for their area of responsibility.
2) Responsible for ensuring that all dues are paid, all club debts are paid in a timely fashion, and all receivables are received in a timely fashion.
3) Responsible for the maintenance of all club bank accounts, financial records and tax records and up to date club membership roster.
4) Ensure that Club members provide receipts for transactions. Facilitate the provision of bank cards for key office holders.
5) Creates the annual club budget in coordination with the President, assigning budgets to each officer and each functional area of the organization. Provides advice and monitoring of the Charlotte Oktoberfest budget in coordination with the VP of Oktoberfest and provides Oktoberfest updates to the President.
6) As a member of the Oktoberfest Planning Committee, the Treasurer or designee is responsible for obtaining permits for Oktoberfest, reviewing and paying contracts to facilitate the Festival including all site costs, working with the ticket vendor, security, etc. Based on income from the Festival, the Treasurer recommends charity awards each year.
7) Serves as member of the Board of Directors and Officer of the Club for a three year term. Provides reports and consultation to the Board. Serves as a consultant and mentor in the fourth year to the succeeding Treasurer and attends Board meetings as a non-voting member.

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